Dedicated account manager
A single point of contact who understands your portfolio, escalation protocols, and reporting requirements. No ticket queues.
Enterprise
Bulk HOA document ordering for iBuyers and institutional investors
Ordering 50-100+ HOA files/month? Portals and manual workflows don't scale. We build custom retrieval pipelines for high-volume acquisition teams.
Built for Scale
High-throughput teams need standardized output, not ad hoc support. We design every workflow around your pipeline volume.
Bulk intake via spreadsheet/API
Upload hundreds of properties at once through CSV or connect directly via API. We eliminate the data-entry bottleneck.
Centralized dashboard for all orders
Track every file in your pipeline from request to delivery. Real-time status updates keep your ops team ahead of deadlines.
Standardized delivery format
Documents arrive in a consistent, organized structure every time. Your underwriting and closing teams know exactly what to expect.
Who We Serve
We partner with acquisition and operations teams that treat HOA document retrieval as a core pipeline function, not a one-off task.
iBuyers (Opendoor, Offerpad model)
High-velocity purchase models require rapid HOA verification at scale. We keep your due diligence moving as fast as your offers.
Single-family rental (SFR) aggregators
Portfolio operators acquiring dozens of homes per month need reliable document retrieval that scales with acquisition volume.
Fix-and-flip portfolio operators
Speed to close directly impacts ROI. We remove the HOA document bottleneck so your capital turns faster.
Private equity real estate funds
Institutional funds need audit trails, standardized reporting, and predictable turnaround. We deliver enterprise-grade reliability.
Volume Pricing
Transparent tiered pricing that rewards scale. The more files you move through our pipeline, the lower your per-unit cost.
Tiered pricing from 25 to 250+ orders/month
Custom rate cards based on monthly volume. Whether you are scaling into a new market or operating nationwide, we align pricing with throughput.
Reduced per-file cost at scale
Volume commitments unlock meaningful per-unit savings. Most clients see a 20-40% reduction in document retrieval costs at scale.
Monthly invoicing (Net 15/30)
No per-transaction credit card charges. We invoice monthly with terms that match your AP workflows.
No setup fees or long-term contracts
Start with a pilot batch and scale from there. We earn your business through performance, not lock-in.
Technology & Integration
Our infrastructure is built to plug into your existing ops stack, not replace it. Integrate on your terms.
CSV/Excel bulk upload
Drop a spreadsheet with property addresses and we handle the rest. Perfect for teams not yet ready for API integration.
Status tracking via shared dashboard
Your ops team gets a live view of every order in flight. Filter by status, market, or deadline to manage priorities at a glance.
API access for direct integration
Push orders programmatically from your CRM or acquisition platform. Pull status and delivery data back into your internal tools.
Automated status notifications
Webhook or email alerts at every milestone. Your team knows the moment a file delivers or hits an escalation threshold.
Why High-Volume Teams Switch
Manual retrieval across fragmented portals drains ops capacity. We consolidate, standardize, and accelerate the entire workflow.
Eliminate portal fragmentation
Stop managing logins, passwords, and inconsistent interfaces across dozens of HOA portals. One pipeline, every association.
Consistent 5-7 day turnaround
Reliable delivery timelines let your acquisition team plan closings with confidence. No more guessing when docs will arrive.
Single point of contact
One relationship covers every market, every management company, every association. Simplify vendor management and reduce overhead.
Escalation protocols for stalled files
When a file hits a wall, we have dedicated escalation paths to unblock it. Your team never has to chase down a missing document again.
Get Started
Request volume pricing or start a pilot batch.
Tell us about your pipeline and we will respond with a custom rate card and onboarding plan.
Free Resource
Download the HOA Document Checklist
A 6-page printable checklist covering every document and verification step title teams need before closing.
Get the Free Checklist