Resale certificate completeness and accuracy
We verify that every required field is completed, signatures are present, and dates are current so your underwriter has no reason to pause.
Service
HOA document review service for title teams
You got the HOA docs — but are they complete, accurate, and closing-ready? We review every page and flag the issues that kill deals.
What We Review
Our review covers the documents that matter most to title underwriters and closing teams.
Estoppel letter verification against certificate
We cross-check the estoppel against the resale certificate to confirm assessment amounts, balances, and effective dates line up.
Governing document conflicts and amendments
We compare CC&Rs, bylaws, and amendments to identify conflicting provisions that could create title exceptions or post-closing disputes.
Insurance coverage gaps and compliance
We confirm that master policy declarations meet lender requirements and that there are no lapses or insufficient coverage limits.
Red Flags We Catch
Catching these problems before underwriting review protects your closing schedule and your client relationships.
Missing or expired insurance certificates
An expired master policy or missing flood certificate can derail a closing. We verify dates and coverage limits before your underwriter sees the file.
Undisclosed special assessments
We look for upcoming special assessments, capital calls, or pending projects that the seller may not have disclosed to the buyer.
Inconsistent assessment amounts across documents
When the resale certificate, estoppel, and budget show different monthly amounts, we flag the discrepancy and identify which figure is authoritative.
Active litigation or pending violations
We check for lawsuits, code violations, or pending board actions that could create title clouds or lender concerns.
Who Needs This Service
Any team that touches HOA files can benefit from a second set of trained eyes before documents reach underwriting.
Title companies with junior processors
Give your newer team members a quality safety net. Our review catches what experience has not yet taught them to spot.
Escrow teams handling out-of-state closings
HOA laws and document norms vary by state. We provide context and flag state-specific risks your local team may miss.
Attorneys reviewing condo conversions
Conversions involve layered documentation and developer commitments. We help legal teams verify that governing documents match the offering plan.
Lenders doing portfolio due diligence
Bulk loan purchases and portfolio reviews require consistent document quality. We audit files at scale so your QC team does not have to.
The Review Process
A simple, repeatable workflow designed for busy transaction teams.
Upload your document package
Send us the complete HOA file through our secure intake form. We accept PDFs, scanned documents, and portal downloads.
We cross-reference all documents for consistency
Our reviewers compare every document against the others, checking names, addresses, assessment amounts, and effective dates for alignment.
We flag discrepancies and missing items
Each issue is documented with a clear explanation, risk rating, and recommended next step so your team knows exactly what to do.
You receive a written review summary with action items
Your deliverable is a structured summary you can attach to the file, forward to underwriting, or share with the closing team.
Pricing and Delivery
Transparent pricing with clear delivery commitments. No surprises, no hidden fees.
$75 per file review (standard)
Our standard review covers a complete HOA document package with a written summary and flagged action items.
$125 for rush review (24-hour turnaround)
When the closing calendar is tight, our rush review delivers the same quality audit within one business day.
Volume discounts for 10+ files/month
Regular document review clients receive discounted per-file pricing. Contact us for a custom rate schedule.
Written summary delivered within 48 hours
Standard reviews are returned within two business days. Rush reviews are returned within one business day.
Get Started
Send the details and move the HOA task off your plate.
Route the request here and get updates until delivery without the repeated follow-up.